Hiring Intake Specialist

Job Description

REQUIREMENTS

• Proven experience in medical office settings or healthcare-related administrative roles
• Familiarity with managed care processes, insurance verification, and medical coding (CPT, ICD-9/10/ICD coding)
• Strong understanding of medical terminology, medical records management, and HIPAA compliance standards
• Office experience with proficiency in electronic health records (EHR) systems or applicant tracking software
• Excellent communication skills to interact professionally with candidates and internal teams
• Ability to multitask efficiently while maintaining attention to detail in a fast-paced environment
• Nice-to-have: dental office experience or prior work in managed care environments

RESPONSIBILITIES

• Coordinate and facilitate the initial candidate intake process, including screening resumes and scheduling interviews
• Gather comprehensive candidate information through interviews, assessments, and documentation collection
• Maintain accurate records of applicant data, interview notes, and hiring status updates in applicant tracking systems
• Communicate clearly with candidates regarding application status, next steps, and required documentation
• Collaborate with hiring managers to understand staffing needs and ensure timely candidate placement
• Verify candidate credentials, including medical office experience, managed care knowledge, and relevant certifications
• Ensure compliance with HIPAA regulations by handling sensitive medical records and personal information securely

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