Senior Administrator

Job Description

REQUIREMENTS

• Minimum Qualifications:
  • Educational level typically acquired through completion of high school.
   Minimum Experience:
  • Three years of administrative support experience including one year equivalent to experienced administrative support work or equivalent to a Secretary Level 1

RESPONSIBILITIES

• Correspondence and Documentation 
  • Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms.
  • Proofreads and corrects prepared materials for correct grammar, format, completeness, and content.
  • Sorts, opens, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports.
  • Assists in the preparation of budgets and financial reports; prepares and monitors timekeeping and other personnel records.
  
  Incoming Visitors and Calls 
  • Receives and screens visitors and telephone calls, takes messages, schedules appointments for professional(s) and/or management staff and provides information to callers requiring knowledge of agency’s operations, supervisor’s point of view, and the interpretation and application of policies and procedures.
  
  Meetings 
  • Schedules and arranges meetings and conferences for professional(s) and/or management staff and notifies interested parties; makes travel reservations as needed.
  • Takes minutes or recordings of meetings for distribution to meeting participants
  
  Information Recording and Archiving 
  • Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor’s control.
  • Enters, retrieves, updates, verifies, and deletes information from electronic files.
   Office Supplies 
  • Determines needs and orders office supplies, equipment, repair and maintenance services through agency channels to ensure that stocks meet demand
  
  Safety, Quality & Environment 
  • Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment
  
  Related Assignments 
  • Performs other related duties or assignments as directed

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