Seasonal Virtual Assistant

Job Description

REQUIREMENTS

• Proven experience in office management or administrative support roles with strong organizational skills
• Proficiency in computer literacy including Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and data entry tools
• Excellent typing speed and accuracy for efficient data entry and document preparation
• Strong communication skills with the ability to handle multi-line phone systems and demonstrate professional phone etiquette
• Bilingual abilities are highly desirable to effectively engage diverse communities
• Previous clerical or customer service experience preferred; familiarity with front desk or medical/dental receptionist roles is a plus
• Knowledge of QuickBooks or bookkeeping experience is beneficial for managing program budgets or expenses
• Ability to manage time effectively in a remote setting while maintaining attention to detail during proofreading and filing tasks

RESPONSIBILITIES

• Assist with planning and executing outreach activities for STEM programs to schools and community organizations
• Manage correspondence via email, phone, and online platforms to engage participants and stakeholders
• Maintain accurate records of program participation, scheduling, and follow-up communications using data entry and filing skills
• Support event logistics by coordinating virtual meetings, sending reminders, and preparing presentation materials
• Utilize Microsoft Office Suite, Google Workspace tools, and other computer skills to create reports, flyers, and promotional content
• Provide excellent customer support by answering inquiries with professional phone etiquette and bilingual communication when needed
• Help with office management tasks such as calendar management, document proofreading, and organizing digital files

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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