Executive Assistant

Job Description

REQUIREMENTS

• 2-5 years of related work experience as an executive assistant or similar role.
• Working knowledge of problem solving and decision making skills.
• Proficiency with Microsoft 365 required, emphasis on PowerPoint and Excel.
• Bachelor’s degree preferred/specialized training/relevant professional qualification.

RESPONSIBILITIES

• Conducts routine complex administrative office coordination assuring smooth, timely, and efficient office operations for the department.
• Administers assignments research, collection, analysis, and compilation of data and information for department reports.
• Controls the handling of files, reports, financial records, and confidential record retention ensuring regulatory compliance.
• Implements a high degree of customer service by fielding internal and external inquiries, finding resolutions, or redirecting as appropriate.
• Establishes efficient workflow and office operations of the department by communicating established policies and procedures.
• Controls the internal and external department point of contact ensuring concise communication with employees, stakeholders, and members of the senior management.
• Prepares complex and comprehensive financial records and files about departmental expenditures, budget balances, investments, payroll, and operations.
• Examines performance evaluations within the department ensuring compliance and continuous improvement.
• Identifies opportunities to staff support and administrative assistance to executive-level, senior management, or senior individual contributors as needed to ensure consistent department operations.

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