Accounting & Operations Coordinator

Job Description

REQUIREMENTS

• Professional and personable when communicating with customers
• Strong attention to detail and accuracy
• Highly organized and dependable
• Comfortable managing many tasks simultaneously
• Strong written and verbal communication skills
• Ability to work independently in a remote environment

Preferred

• Experience working with home service, construction, or contractor businesses strongly preferred
• Prior experience in office management, operations coordination, bookkeeping, AR/AP, or administrative support
• Experience in a small business environment preferred

RESPONSIBILITIES

Billing & Payment Processing

• Process customer credit card payments
• Update customer card information and manage recurring billing
• Track accounts receivable and follow up on unpaid invoices
• Call and email customers regarding past-due balances or expired cards
• Reconcile payments between payment processors and QuickBooks

Bookkeeping & Payroll

• Enter invoices, expenses, and sales receipts into QuickBooks
• Categorize expenses and maintain accurate financial records
• Assist with payroll processing
• Support ongoing bookkeeping and reporting tasks

Operations Coordination

• Administer technology systems
• Help onboard new employees
• Support internal systems, CRM updates, and workflow tracking
• Aggregate and organize operational data in spreadsheets
• Assist leadership with special projects

Magazine Quality Control

• Review magazines before print to ensure:
• Correct advertiser placement
• Accurate phone numbers and contact information
• Working QR codes
• Proper ad formatting and details

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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