Project Records & Operations Coordinator

Job Description

REQUIREMENTS

• Strong organizational skills with the ability to manage multiple documents and records efficiently.
• Experience working with document management systems such as SharePoint or similar platforms.
• Familiarity with ERP (Enterprise Resource Planning) systems for tracking project activities and inventory.
• Excellent written communication skills for technical writing and proofreading tasks.
• Prior administrative experience that demonstrates attention to detail and effective time management.

RESPONSIBILITIES

• Maintain and organize project records, operational files, and internal business documentation
• Review information and documentation to ensure records remain current and properly maintained
• Prepare, retrieve, and distribute information for reporting, internal review, and business operations
• Support project administration and operational workflows across multiple departments
• Maintain organized digital filing systems and documentation procedures
• Coordinate information requests and documentation activities between internal teams
• Work closely with operations, finance, compliance, and administrative departments to support business objectives
• Assist with document preparation, workflow coordination, and operational support initiatives
• Manage sensitive company information with discretion and professionalism
• Monitor documentation processes to help ensure consistency and efficiency
• Meet established productivity, quality, and turnaround expectations
• Follow company policies related to documentation management, information security, and operational procedures

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