Operations Coordinator

Job Description

REQUIREMENTS

• Highly organized with excellent attention to detail.
• Comfortable managing dozens of moving pieces at once.
• Strong written and verbal communication skills.
• Able to make good decisions without needing constant direction.
• Comfortable using Google Workspace (Sheets, Docs, Gmail) and learning new software quickly.
• Experience coordinating vendors, scheduling, dispatching, construction, vendor management, or service businesses is strongly preferred.
• Ability to stay calm under pressure and solve problems independently.

RESPONSIBILITIES

• Coordinate maintenance, cleaning, and landscaping work orders from start to finish.
• Communicate with contractors and vendors by phone, text, and email throughout the day.
• Schedule vendors and confirm appointments.
• Track job progress and ensure work is completed on time.
• Review photos, invoices, and job documentation for accuracy.
• Update Google Sheets and internal tracking systems.
• Follow up with vendors on missing information or overdue jobs.
• Escalate pricing changes, customer issues, or unusual situations to management.
• Help improve processes as we continue to grow.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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