PT Hiring Coordinator

Job Description

REQUIREMENTS

• Education: High School Diploma or equivalent, Associate or Bachelor’s Degree preferred
• Experience in hiring coordination, talent acquisition, or human resources support, preferably in a mental health, healthcare, or non-profit setting
• Experience or familiarity with HR databases (i.e. Applicant Tracking Systems (ATS), Human Resources Information Systems (HRIS), Professional Employer Organizations (PEOs) or candidate management platforms preferred
• Experience or familiarity with social media and employment recruitment platforms
• Strong organizational and time management skills with attention to detail
• Exceptional attention to detail and ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• Proficiency in Google Workspace (Docs, Sheets, Excel, Drive, Calendar), and ability to quickly learn new platforms (e.g., faxing apps, website CMS, newsletter software)
• High level expertise and direct experience with Google Calendar and maintaining Google Sheets
• Ability to work independently while maintaining strong collaboration within a team environment
• Strong problem-solving, follow-through, and project coordination skills
• Comfortable handling confidential information with professionalism and discretion
• Experience with or interest in mental health, clinical practices, or healthcare systems is a plus
• Strong organizational and time management skills with attention to detail
• Exceptional attention to detail and ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• Proficiency in Google Workspace (Docs, Sheets, Excel, Drive, Calendar), and ability to quickly learn new platforms (e.g., faxing apps, website CMS, newsletter software)
• Experience in hiring coordination, talent acquisition, or human resources support, preferably in a mental health, healthcare, or non-profit setting
• Independently motivated and collaborates meaningfully as part of a team
• Ability to adapt in a fast-paced environment, with iterative changes in processes

RESPONSIBILITIES

Candidate management:

• Manage job outreach and inquiries
• Receive and respond to employee position inquiries
• Initial screening of applicants to forward to Hiring Manager
• Create and organize applicant and candidate folders in Google Drive
• Manage, maintain, and organize the hiring database and digital folders for candidates
• Track candidate data and applicant status in hiring database
• Send regret letters to applicants that are rejected from interview process

Coordination of Schedules & Communication:

• Coordinate and communicate with Hiring Managers around end-to-end hiring process
• Schedule and coordinate interviews with candidates, leadership, supervisors, and/or other teams members (as applicable and directed)
• Coordinate and provide access to candidate information to interview participants
• Coordinate and track professional reference checks
• Support hiring process for Clinical Trainees (CT):
• Receive and forward CT position inquiries to CT Program Supervisor
• Track and manage the hiring spreadsheet and digital folders

Executive Assistant Support for Applicant Referral Generation

• Support Practice Owner to maintain accurate records of candidate referral and recruitment sources

Team Collaboration

• Work collaboratively with team members on divide administrative responsibilities as assigned
• Support updating, editing, and formatting of written processes/manuals for internal systems in collaboration with leadership and administration team

Additional responsibilities

• Provide coverage for other Admin team members as needed and appropriate
• Other duties determined by Leadership Team

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#CrossChannelJobs #JobSearch
#CareerOpportunities #HiringNow
#Employment #JobOpenings
#JobSeekers
#FacebookLinkedIn