Project Services Coordinator

Job Description

REQUIREMENTS

• High school diploma or equivalent.
• Minimum 1 year of experience in project coordination, administrative support, customer service, construction administration, logistics, operations support, or office management.
• Excellent verbal and written communication skills.
• Strong organizational, planning, and multitasking abilities.
• Ability to work independently in a fully remote environment.
• Proficiency with Microsoft Office, Google Workspace, and web-based collaboration tools.

Preferred

• Experience supporting construction, engineering, marine, infrastructure, transportation, or industrial service organizations.
• Familiarity with project management software, CRM systems, document management platforms, or scheduling software.
• Experience coordinating multiple projects simultaneously.
• Previous remote work experience.

RESPONSIBILITIES

Project Coordination

• Assist with coordinating project activities, timelines, and administrative tasks.
• Monitor project milestones and communicate status updates to internal teams.
• Schedule project meetings and maintain project calendars.
• Support project managers with day-to-day coordination activities.

Documentation & Reporting

• Prepare, organize, and maintain digital project files and documentation.
• Update project trackers, reports, and administrative records.
• Ensure project documentation is accurate, complete, and accessible.
• Assist with preparing meeting agendas, notes, and project summaries.

Client & Vendor Support

• Respond to general inquiries from clients, vendors, and business partners.
• Coordinate communications between internal departments and external stakeholders.
• Assist with vendor onboarding documentation and project correspondence.
• Maintain professional and timely communication throughout project lifecycles.

Administrative Support

• Perform data entry and maintain accurate information within company systems.
• Track project-related requests and ensure timely follow-up.
• Assist with contract administration, document routing, and operational reporting.
• Support additional administrative and project support initiatives as assigned.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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