Project Coordinator

Coordinator

Remote

January 28, 2026

Application ends: April 28, 2026

JOB DETAILS

REQUIREMENTS

2+ years of experience in project coordination, vendor management, or related field.
Proficiency with Smartsheet and Excel (including basic formulas, sorting/filtering, and data organization).
Strong written and verbal communication skills.
Exceptional attention to detail and organizational skills.
Ability to multitask in a fast‑paced environment.
Demonstrated ability to build and maintain positive vendor and cross‑functional relationships.
Strong problem‑solving skills with a proactive approach to task management.

Preferred

Experience supporting merchandising, construction, retail operations, or fixture‑related projects.
Familiarity with project documentation, scheduling, and coordination best practices (referenced in internal project workflows).
Comfort facilitating communication across diverse functional teams.
Strong analytical skill with the ability to identify and understand issues and opportunities, using effective approaches for problem solving.
Capacity to learn multiple computer systems and web-based applications.

RESPONSIBILITIES

Place, track, and manage all fixture orders across assigned projects.
Serve as primary point of contact for vendors, ensuring timely responses, clarifications, and updates.
Maintain vendor communication logs and follow up to ensure all deliverables meet project timelines and specifications.
Support day‑to‑day coordination of project tasks, deliverables, and timelines.
Collaborate with cross‑functional partners, including merchandising, construction, operations, and space planning teams.
Prepare and distribute project documentation (e.g., schedules, status updates, fixture tracking sheets).
Escalate issues proactively to keep projects on track.
Draft clear, concise, and professional communication to internal and external partners.
Facilitate communication channels to ensure alignment between teams.
Organize and participate in project meetings; document and distribute action items when needed.
Maintain strong working relationships with stakeholders across departments.
Manage email inboxes effectively, prioritizing urgent requests and maintaining organized communication threads.
Utilize Smartsheet and Excel for project tracking, documentation, analytics, and reporting.
Update and maintain project databases, spreadsheets, and shared drives.
Support continuous improvement by identifying opportunities to streamline workflows