Office Administrator

Job Description

REQUIREMENTS

• A mix of Human Resources, Administration and Secretarial Experience with remote Head Quarter and Teams.
• Experience with UAE Visas, Medical Insurance, and office management.
• Excellent organizational, time-management, and team-playing skills.
• Strong cross-cultural and interpersonal skills, including the ability to establish and maintain effective working relationships.
• Knowledge of and experience with computers and office machines.
• Fluent in English with excellent writing/editing, verbal communication.
• Hands-on 5+ years of recent experience in administrative management or office management handling governmental relationships and on-site as well as off-site responsibilities in Dubai.
• Bachelor’s degree in Business Administration, Management Information Systems or other related fields.
• Ability to positively interact with personnel, customers, family members, visitors, government agencies/personnel and the general public.

RESPONSIBILITIES

• Assist in managing employee records, onboarding new employees, and other human resources responsibilities.
• Manage team expense reporting, coordinating receipts, submission, and reimbursements.
• Address employees’ queries regarding office management issues (e.g., stationery, hardware, and travel arrangements).
• Assist the Executive Team in managing relationships with various clients, vendors, and partners through the initiation of correspondence, proposing meetings, and carrying out follow-ups.
• Additional support for other corporate office locations.
• Create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.
• Responsible for all office supply orders on a weekly basis, relationships with vendors and invoices.
• Supervise the maintenance of office, and it’s equipment, including copier, printers, recycle bins, etc.
• Coordinate with IT department on all office equipment.

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