IT Business Operations Coordinator

Job Description

REQUIREMENTS

Education:

• An associate’s degree in accounting, finance, or a related field is preferred, but not required.

Experience:

• 2 to 3 years of experience in billing, invoicing, or a related financial role, with a thorough understanding of billing procedures and best practices.
  • Experience working with invoices, expense reports, purchase card reconciliation, and vendor coordination.
  • Experience supporting cross-functional teams and managing multiple priorities simultaneously.
  • Strong attention to detail and organizational skills.

Other Skills and Abilities:

• Proficiency with Microsoft Office 365 applications, particularly Excel, Outlook, Teams, and Word.
  • Ability to maintain confidentiality and handle sensitive financial information.
  • Strong customer service orientation and attention to detail.

RESPONSIBILITIES

Financial Administration & Invoice Management

• Coordinate the receipt, review, and processing of IT vendor invoices.
  • Collect and maintain supporting documentation including invoices, receipts, statements, and contracts.
  • Coordinate purchase card documentation by collecting receipts, invoices, business justification, account coding, and approval support for IT-related transactions.
  • Assist with monthly expense reporting, chargebacks, budget tracking, and financial reporting activities.
  • Support purchase order creation, vendor on-boarding requests, and maintenance of vendor records in coordination with Procurement and Finance.
  • Work with Finance and Procurement teams to resolve invoice discrepancies and payment issues.

Telecommunications & Vendor Coordination

• Manage telecommunications billing records and assist with invoice validation and expense tracking.
  • Audit and reconcile license utilization and Cloud consumption reports for billing purposes.
  • Coordinate with telecommunications carriers, software vendors, and service providers regarding billing inquiries and account maintenance.
  • Maintain vendor contact lists, agreements, renewal dates, and service documentation.
  • Assist in tracking software subscriptions, maintenance agreements, and contract renewals.

Operational Support

• Maintain IT operational records, documentation, and filing systems.
  • Coordinate IT logistics for employee on-boarding/off-boarding, such as tracking hardware shipments, processing device returns, and updating asset inventories.
  • Identify opportunities to improve administrative processes, documentation quality, and operational efficiency.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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