Grant Compliance Coordinator

Job Description

REQUIREMENTS

• Exceptional attention to detail and strong documentation and records discipline
• Comfort following up with busy people and holding them to deadlines
• Experience in grant administration, compliance, contract administration, bookkeeping, paralegal work, project coordination, or executive support
• Strong organizational and spreadsheet skills, and the ability to manage many documents and deadlines at once
• Ability to work independently in a fully remote role

Preferred

• Familiarity with Pennsylvania RACP or other public grant programs
• Exposure to construction or contract documentation, prevailing wage, or public bidding requirements
• Experience preparing reimbursement or draw packages

RESPONSIBILITES

• Assemble grant submissions. Prepare and maintain RACP Project Management Proposal packages and their attachments, including RDA-300 and RDA-301 forms, construction cost breakdowns, schedules, and organizational charts.
• Collect and organize documentation. Solicit required compliance documents from grantees, sub-grantees, architects, contractors, and counsel: proof of three-bid solicitation, construction contracts, payment and performance bonds, insurance certificates naming the Commonwealth, prevailing-wage and steel-procurement compliance, environmental and historic documentation, opinions of counsel, and cooperation agreements.
• Manage reimbursements. Prepare and submit payment-request packages with complete back-up, and track the status of draws through to disbursement.
• Keep projects on schedule. Maintain compliance checklists, submission calendars, and deadline trackers across multiple projects, and follow up persistently until every item is in hand.
• Coordinate construction monitoring. Organize construction-monitoring reports, meeting minutes, and sign-in sheets, and keep the record complete.
• Serve as a reliable point of contact. Work with the PA Office of the Budget and project partners, and keep all records inspection- and audit-ready.

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