Bid Coordinator

Job Description

REQUIREMENTS

• Bachelor’s degree in Business Administration, Project Management, or related field.
• 2–4 years of experience in bid coordination, proposal management, or a similar role.
• Experience in interior fit-out, construction, or related industry is preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple deadlines in a fast-paced environment.
• High attention to detail and strong coordination abilities.

RESPONSIBILITES

• Manage and track incoming leads and enquiries through CRM and internal trackers.
• Communicate with clients to gather project details, timelines, and requirements.
• Organize and lead proposal kick-off meetings with internal stakeholders.
• Coordinate with estimation, design, and project teams to prepare technical and commercial proposals.
• Compile complete proposal packages and secure necessary internal approvals prior to submission.
• Submit proposals in line with client requirements and deadlines.
• Manage client follow-ups, RFIs, and clarification requests in coordination with internal teams.
• Maintain accurate records of all proposals, revisions, and communications.
• Upon project award, distribute finalized documentation to the assigned project team.

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