Bookkeeper

Job Description

REQUIREMENTS

• 2+ years of bookkeeping experience (marketing/entertainment industry experience a plus, but not required).
• Strong proficiency with QuickBooks and common payment platforms (PayPal, Bill.com, ACH/Wire systems).
• Solid understanding of general ledger accounting, account reconciliation, and journal entries.
• Familiarity with Gusto
• Experience with (or willingness to learn) royalty and commission tracking.
• Ability to manage high volumes of transactions with accuracy.
• Excellent communication skills — responsive, clear, and proactive.
• Highly organized with strong attention to detail.
• Must be based in the United States.

RESPONSIBILITIES

• Manage the backend of QuickBooks, ensuring all incoming and outgoing payments are accurately categorized and reconciled.
• Handle 1–2 daily wire runs, including scheduling, processing, and confirming payment completion.
• Reconcile high-volume transactions across PayPal, Bill.com, Wise, and ACH/Wire payments (5–100+ payments per day depending on workflow).
• Prepare and send client invoices, track outstanding balances, and enforce net-term payment timelines.
• Monitor all incoming revenue and ensure payments are received and properly accounted for
• Assist with royalty accounting, artist commission tracking, and internal revenue allocation.
• Maintain organized financial records and support monthly/quarterly close tasks.
• Collaborate with leadership to ensure smooth financial operations and clear communication surrounding payments and outstanding items.

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