Administrator 

Job Description

REQUIREMENTS

• Extremely organized and detail-oriented
• Process-driven mindset
• Proactive and self-managed
• Strong written communication skills
• Comfortable coordinating multiple moving parts
• Able to follow up and enforce structure
• Experience with Google Workspace, Trello, and Dropbox preferred

RESPONSIBILITIES

• Collect and organize full project scope
• Build and maintain job packets (Trello, Google Drive, Calendar)
• Track material production and delivery
• Coordinate and schedule subcontractor installers
• Send outreach emails to source local installers
• Confirm site requirements (mall hours, access, COI, etc.)
• Maintain accurate scheduling across systems
• Handle basic client communication (scheduling, updates)
• Support installers during live projects (provide info, resolve gaps)
• Collect, review, and organize completion photos
• Upload and maintain clean Dropbox file structure
• Keep Trello boards, calendars, and spreadsheets fully up to date

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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