Administrator

Job Description

REQUIREMENTS

• Strong organizational skills and attention to detail
• Excellent written and verbal communication
• Proficiency with Google Workspace (Docs, Sheets, Drive, Gmail, etc.)
• Self-starter with ability to manage multiple tasks and deadlines
• Comfort with remote collaboration tools (e.g., Zoom, WhatsApp, Slack, Trello, Asana) and working across virtual teams
• Strong ethical standards, cultural sensitivity, and commitment to inclusive, equitable practices
• Experience with fundraising, newsletters and administrative roles
• Flexibility and problem-solving mindset suited to a small, evolving organization operating in dynamic environments

Preferred:

• Nonprofit or international development experience
• Financial management skills
• Familiarity or interest with Kenya, education and/or international community development
• Commitment to locally led development principles and demonstrated respect for community voice, ownership, and partnership
• Cross-cultural communication skills and the ability to collaborate effectively with partners and colleagues across time zones and contexts
• Experience supporting or coordinating programs with Kenyan or East African partners, or a strong desire to learn about community-led work in the region.
• Ability to translate strategic goals into practical systems – tracking commitments, maintaining documentation, and supporting implementation

RESPONSIBILITIES

Board of Directors Support

• Work with the Operations Committee to organize and prepare for Board meetings
• Attend and record meeting minutes
• Track and follow up on board commitments, action items, and next steps to ensure timely progress and accountability.
• Assist with follow-up communications and documentation

Fundraising & Donor Communication

• Collaborate with our client’s Operations Committee to prepare and distribute member newsletters twice a year
• Draft, review (with our client’s Fundraising Committee), and distribute donation appeals at least twice a year
• Develop and manage a stock donation program, including preparing donor materials for tax reporting
• Assist with communications and donor outreach (email updates, thank-you letters, basic story telling posts)
• Manage donor relationships, cultivation and onboarding of new donors

Administrative / Operations Support

• Coordinate logistics for fundraising events and Kenya project updates
• Assist in planning and coordinating trips to Kenya (1-2x/year) for monitoring, evaluation and learning(MEL) site visits for Board members and donors
• Liaise with our client’s Kenya partners for reporting and project follow-ups every month or according to set cadence
• Provide general administrative and clerical support (emails, scheduling, file management)
• Maintain records, documents, and contact databases (Google Workspace, CRM platform, or similar tools)

Financial Management and Bookkeeping

• Maintain financial records including depositing revenue, sending donor tax receipts and thank-you notes, recording income and expenditures in bookkeeping software, and reconciling with bank statements on a regular basis. Prepare quarterly financial statements (revenue/expenditures, financial position, budget vs. actual) and support the annual budget process in collaboration with the Operations Committee and Board.
• Assist with annual IRS Form 990 and Oregon Form CT-12 filings.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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