A/P Specialist

Job Description

REQUIREMENTS

• High school diploma or equivalent; Associate’s degree in accounting preferred.
• 2+ years of experience in accounts payable or a related accounting role.
• Skills:
  • Strong understanding of basic accounting principles and the AP process.
  • Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office Suite, particularly Excel.
  • Excellent attention to detail and accuracy in data entry.
  • Strong organizational and time management skills to handle a high volume of transactions.
  • Good communication and interpersonal skills for interacting with vendors and internal departments.
  • Ability to work independently and meet deadlines consistently.

RESPONSIBILITIES

• Receive, review, and verify vendor invoices, ensuring they are coded and entered into the accounting system accurately.
• Process online and credit card payments based on approved payment batch weekly.
• Reconcile vendor statements and resolve any discrepancies or billing issues.
• Maintain organized and up-to-date vendor records and payment terms in the accounting system.
• Communicate with vendors to address inquiries and resolve payment issues.
• Assist with month-end close activities, financial reporting, and year-end audits.
• Maintain historical accounting records by e-filing and organizing documents.

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