Accounts Receivable Specialist

Job Description

REQUIREMENTS

• High school diploma or equivalent required; Associate’s degree in Accounting or related field preferred
• 1–3 years of experience in accounts receivable, cash application, or general accounting
• Proficiency in Microsoft Excel and other Microsoft Office applications
• Excellent attention to detail and accuracy
• Strong problem-solving and organizational skills
• Effective written and verbal communication skills
• Ability to manage multiple tasks and meet deadlines

RESPONSIBILITIES

• Accurately post daily cash receipts, including checks, ACH payments, wire transfers, and credit card transactions
• Apply customer payments to appropriate invoices in the accounting system
• Reconcile cash receipts with bank deposits and resolve discrepancies in a timely manner
• Maintain and update customer account records, ensuring accuracy and completeness
• Research and resolve payment discrepancies, short pays, and unapplied cash
• Process invoice adjustments and credit memos across all related accounting systems
• Communicate with customers regarding payment issues, remittance details, and account balances
• Prepare daily, weekly, and monthly cash receipt reports
• Assist with month-end closing processes related to accounts receivable
• Support audits by providing requested documentation and explanations
• Collaborate with internal departments (sales, customer service, etc.) to resolve billing or payment issues
• Maintain compliance with company policies and accounting procedures
• Additional responsibilities may include assistance with other bookkeeping related tasks such as posting bank and credit card activity in the accounting system, recording employee expense reimbursements, and other related items

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