Real Estate Transaction Coordinator

Job Description

REQUIREMENTS

• Proven experience in office management or administrative roles within real estate or related fields such as dental or medical receptionists
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and transaction management platforms
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Exceptional communication skills with a focus on phone etiquette, email, and customer service excellence
• Experience with clerical tasks such as proofreading, data entry, filing, and calendar management
• Knowledge of real estate transaction processes, previous real estate salesperson experience or prior experience as a transaction coordinator is highly desirable
• Ability to handle sensitive information discreetly while maintaining high levels of professionalism

RESPONSIBILITIES

• Coordinate all aspects of real estate transactions, including preparing and reviewing contracts, disclosures, and closing documents
• Maintain detailed transaction files with accurate data entry using tools like Microsoft Office, Google Workspace, and transaction management software
• Communicate effectively with clients, agents, lenders, and attorneys via phone calls, emails to ensure timely updates and problem resolution
• Manage calendar appointments for showings, inspections, appraisals, and closing dates using calendar management tools + AI
• Oversee office operations related to transaction processing, including filing documents, proofreading contracts for accuracy, and ensuring compliance with legal requirements
• Provide exceptional customer support by addressing inquiries promptly and maintaining professional phone etiquette at all times
• Support office management tasks such as data entry and maintaining organized digital filing systems

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