Junior Website Project Coordinator

Job Description

REQUIREMENTS

• 1-2 years of experience in project coordination, account support, operations, or a similar role
• Hands-on CRM experience (HubSpot experience is a strong plus and will shorten your ramp-up)
• Comfortable learning new software quickly and following established processes
• Strong written communication skills for client-facing email and updates
• Exposure to web projects or digital marketing is a bonus, not a requirement

RESPONSIBILITIES

Project Coordination & Pipeline Management:

• Track active website projects from onboarding through launch and keep records current in our CRM
• Monitor project status and proactively flag anything stalled, on hold, or waiting on a dependency
• Coordinate handoffs between design, development, and content so nothing falls between the cracks
• Keep deal and project records clean, accurate, and free of duplicates

Client & Team Communication:

• Send clear, professional status updates and follow-ups to clients
• Schedule calls, send meeting links, and keep calendars and follow-ups organized
• Communicate progress to the team and surface roadblocks early rather than after a deadline passes
• Be the steady point of contact that keeps clients feeling informed and taken care of

Administrative & Operational Support:

• Set up new client onboarding essentials, including communication channels and shared file or password vaults
• Maintain organized documentation and keep internal records up to date
• Support invoicing follow-up and routine operational tasks that keep the business running
• Help close out completed projects and keep the pipeline tidy

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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