Accounts Payable Coordinator

Job Description

REQUIREMENTS

• Strong understanding of accounting concepts including debits & credits, double entry bookkeeping, and general ledger accounting.
• Experience with accounting software such as QuickBooks, Sage, PeopleSoft, or Workday is highly desirable.
• Knowledge of financial compliance standards including SOX and GAAP.
• Proficiency in data entry with high accuracy and 10 key typing skills.
• Ability to analyze financial data for discrepancies and perform account reconciliation efficiently.
• Familiarity with payroll systems like ADP or Kronos for payroll management integration is a plus.
• Excellent organizational skills combined with attention to detail in bookkeeping and journal entries. 

RESPONSIBILITIES

• Manage the full cycle of accounts payable processes, including invoice receipt, data entry, coding, and approval workflows using accounting software such as QuickBooks, Sage, or Workday.
• Reconcile vendor statements and resolve discrepancies promptly to ensure accurate ledger balances.
• Prepare and process payments via various methods including ACH transfers, checks, or electronic payment systems like Paychex or ADP.
• Maintain compliance with GAAP (Generally Accepted Accounting Principles) and SOX (Sarbanes-Oxley Act) requirements during all financial transactions.
• Assist with month-end closing activities by preparing journal entries related to accounts payable and conducting general ledger reconciliations.
• Support audit preparations by organizing documentation related to accounts payable transactions and vendor files.
• Collaborate with the finance team and other departments such as human resources for benefits administration and payroll management using HRIS systems like UltiPro or Ceridian.

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