Billing Specialist

Job Description

REQUIREMENTS

• Associate Degree in Accounting, Business, or related discipline
• College level accounting classes (in lieu of a degree) with 3-5 years or more hands-on billing experience in a law firm or professional services environment.
• Elite, CMS or equivalent accounting software experience.
• Demonstrated proficiency with MS Office.
• Possess excellent interpersonal, verbal, and written communication skills with a service-oriented mindset.
• Outstanding problem solving skills, ability to prioritize and organize work flow, and use time efficiently.
• Strong organization skills and attention to detail.
• Must be self-directed and able to thrive in a busy, time-sensitive environment.
• Flexibility to work additional hours, possibly weekends and evenings.

RESPONSIBILITIES

• Ensure monthly billing is completed by firm deadlines.
• Prepare documentation and process mark-downs in accordance with Firm policy.
• Process documents for application of Trust and Retainer funds as directed by billing attorney.
• Ability to effectively interact and communicate with attorneys, secretaries (assistants), administrative staff and clients.
• Review and verify accuracy of billing and supporting documentation as required.
• Research and respond to inquiries regarding billing issues and problems.
• Assume responsibility for managing each billing attorney’s portfolio of unbilled time/costs, providing status reports to management as needed.
• Provide input for new billing formats as needed.
• Create billing schedules and various other billing analyses as required.
• Understand and apply Firm billing policies.
• Understand and comply with individual client billing guidelines.
• Observe and maintain confidentiality of client and firm matters.
• Knowledge of various computer software programs to perform duties and responsibilities (Excel, Word, Elite Enterprise, eBilling Hub)
• Operate office equipment including personal computer, copiers, fax machines and 10-key calculator
• Assist with special projects as needed
• Establish and maintain client billing files and billing notes for each attorney.

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