Virtual Executive Assistant

Job Description

REQUIREMENTS

• Bachelor’s degree in Business Administration, Healthcare Administration, Communications, or related field preferred.
• Minimum 3–5 years of experience as an Executive Assistant, Administrative Assistant, Senior Administrative Coordinator, or related role.
• Experience supporting senior leadership, executives, directors, or C-suite professionals preferred.
• Strong proficiency in Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience using Zoom, Google Workspace, scheduling platforms, and project management tools.
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Ability to maintain confidentiality and exercise sound judgment.
• Self-motivated with the ability to work independently in a remote environment.
• Strong attention to detail and problem-solving skills.
• Reliable high-speed internet connection and dedicated remote workspace.

RESPONSIBILITIES

• Manage complex executive calendars, appointments, meetings, and travel arrangements.
• Coordinate virtual meetings, conference calls, presentations, and executive events.
• Prepare reports, presentations, spreadsheets, agendas, meeting minutes, and executive correspondence.
• Screen and prioritize emails, phone calls, and requests with professionalism and discretion.
• Support executive leadership with project coordination, operational tasks, and deadline management.
• Maintain confidential records, documents, and sensitive information in compliance with organizational policies.
• Collaborate cross-functionally with departments including Human Resources, Finance, Operations, Clinical Leadership, and Administration.
• Track action items, follow-ups, and deliverables to ensure timely completion.
• Assist with budgeting, expense reports, invoice processing, and procurement coordination.
• Organize digital filing systems and maintain accurate administrative documentation.
• Support workflow improvements and administrative process optimization.
• Handle multiple priorities simultaneously in a fast-paced remote work environment.
• Provide exceptional customer service to internal and external stakeholders.
• Perform additional administrative duties and special projects as assigned.

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