Virtual Assistant

Job Description

REQUIREMENTS

Strong written communication is non-negotiable.

You must be organised, proactive, and able to prioritise in a fast-paced environment without needing hand-holding.

The ability to handle confidential information with discretion is essential.

Proficient in email platforms (Gmail or Outlook), Google Workspace, and Dropbox

Experience with scheduling tools and calendar management

Familiarity with QuickBooks or similar bookkeeping tools (a strong plus)

CRM experience and comfort with project tracking tools

Excellent written communication, follow-through, and attention to detail

Ability to work independently and self-manage in a fully remote environment

Minimum 1 year of experience as a Virtual Assistant or in a comparable administrative role

Experience in construction, real estate, or project-based industries is a strong plus — but not required

RESPONSIBILITIES

Serve as inbox manager — handle emails, client correspondence, and follow-up systems on Richard’s behalf

Maintain a complex and frequently changing calendar; schedule all internal and external meetings, calls, and appointments

Coordinate all aspects of project scheduling — subs, vendors, timelines, and site prep

Prepare and format proposals, documents, and client-facing materials for Richard’s review and approval

Manage digital file organisation across Dropbox and Google Drive, including permits and project documentation

Handle bookkeeping admin — invoices, receipt organisation, QuickBooks support, and P&L prep

Update and maintain CRM, project tracking tools, and dashboards

Nurture leads through follow-up emails, referral outreach, and pipeline tracking

Build and maintain SOPs, workflow templates, and process documentation

Execute social media scheduling and basic content uploads as directed

Handle confidential business matters with discretion and professionalism

Provide a bridge for smooth, accurate communication between Richard and subcontractors, clients, and vendors

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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