Supply Chain & Print Fulfillment Specialist

Job Description

JOB DETAILS

REQUIREMENTS

• • 1–3 years of experience in supply chain, print production, publishing operations, or order fulfillment.
  • Experience working with CRM systems (Salesforce preferred) and inventory or ERP systems.
  • Strong attention to detail and ability to manage complex, multi-site shipment requirements.
  • Comfortable working in spreadsheets and managing large data sets.
  • Ability to collaborate cross-functionally in a fast-paced, seasonal demand environment.

Preferred Experience

• • Experience supporting K-12 school or district procurement cycles.
  • Familiarity with print production processes (offset/digital printing, binding, kitting).
  • Experience coordinating with third-party logistics (3PL) partners.

RESPONSIBILITIES

1. Aggregate and Validate Orders from Salesforce

• • Pull, review, and consolidate district and school purchase orders from Salesforce.com.
  • Ensure order accuracy, including SKU selection, quantities, ship-to addresses, requested delivery dates, and special district requirements.
  • Confirm alignment between contract terms, quotes, and submitted purchase orders.
  • Identify and resolve discrepancies in collaboration with Sales and Customer Success teams before orders move into production.
  • Maintain organized documentation of order intake and provide regular reporting on open, pending, and fulfilled orders.

2. Create Detailed Print & Fulfillment Specifications

• • Translate approved orders into clear fulfillment instructions for print vendors and third-party logistics (3PL) partners.
  • Develop shipment breakdowns by school site, grade level, classroom, or teacher (as required by district logistics).
  • Prepare detailed packing specifications including bundle configurations, labeling requirements, and district-specific compliance needs.
  • Enter and maintain fulfillment details in internal systems to ensure visibility into production and shipping timelines.
  • Track shipment milestones and update stakeholders on delivery status.

3. Ensure Updated Curriculum & Content File Availability

• • Coordinate with Curriculum and Product teams to confirm the most current print-ready files are used for production.
  • Maintain organized file repositories to ensure vendors have access to correct editions, versions, and formatting specifications.
  • Verify that SKU mappings align with the correct content files and print configurations.
  • Proactively flag outdated versions, content mismatches, or file inconsistencies prior to print runs.
  • Support version control processes during curriculum updates or mid-year revisions.

4. Manage Inventory Levels for Printed Materials

• • Monitor inventory quantities across warehouses and vendor locations to ensure real-time accuracy.
  • Reconcile inventory reports from 3PL partners and print vendors.
  • Track safety stock levels for high-volume curriculum components and classroom kits.
  • Identify potential stockouts or overages and communicate risks to the Operations team.
  • Support cycle counts and inventory audits to maintain data integrity across systems.
  • Assist with demand tracking during peak back-to-school and mid-year adoption periods.

5. Create and Track Purchase Orders for Print Production

• • Generate purchase orders for print vendors and suppliers based on confirmed sales demand and inventory forecasts.
  • Ensure POs include detailed specifications such as quantities, formats, trim sizes, binding types, packaging requirements, and delivery timelines.
  • Monitor vendor acknowledgments, production schedules, and shipping confirmations.
  • Track costs and escalate production delays or quality issues as needed.
  • Maintain accurate PO records and collaborate with Finance on invoice matching and reconciliation.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#CrossChannelJobs #JobSearch
#CareerOpportunities #HiringNow
#Employment #JobOpenings
#JobSeekers
#FacebookLinkedIn