Sales Records Coordinator

Job Description

REQUIREMENTS

• Experience in sales administration, automotive, office support, records management, or a related business environment is helpful
• Comfortable working with transaction records, spreadsheets, digital files, and business software
• Able to identify missing or inconsistent information when reviewing documentation
• Strong written communication skills for internal correspondence and record updates
• Able to manage recurring administrative work without losing track of individual files or requests
• Professional judgment when working with customer and company information

RESPONSIBILITIES

• Maintain and update vehicle sales records, transaction files, and supporting documentation
• Review sales paperwork and vehicle information for missing, inconsistent, or outdated details
• Enter and update information within internal systems as sales activity progresses
• Prepare and retrieve records for sales staff, management, accounting, and internal review
• Track changes to vehicle status, sales documentation, and related transaction information
• Maintain organized digital files for active and completed sales
• Assist with documentation requests and follow up on information needed to complete sales records
• Coordinate information between sales, inventory, accounting, and administrative teams
• Handle customer and company information with appropriate confidentiality and discretion
• Assist with routine sales administration and other records-related tasks as needed
• Follow established procedures for documentation, information handling, and record maintenance

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