Recruiting Coordinator

Job Description

REQUIREMENTS

• 1–3 years of experience in a recruiting coordination, executive assistant, or high-volume scheduling or operations role
• High bar for operational excellence, accuracy, and follow-through
• Clear, professional, and warm written communication
• Comfort making independent decisions in a fast-moving environment
• Ability to prioritize across competing scheduling requests and stakeholders
• Proactive mindset — you spot problems before they escalate

RESPONSIBILITIES

• Schedule and coordinate a high volume of interviews end-to-end: technical screens, team rounds, executive interviews, and debriefs
• Own candidate communication throughout the scheduling lifecycle — confirmations, reschedules, prep materials, and day-of logistics
• Deliver a thoughtful, high-touch candidate experience throughout the interview process
• Maintain accurate data in our ATS: interview plans, interviewer pools, reference check forms, and more
• Prepare interviewers ahead of each interview by distributing resumes, rubrics, and relevant context
• Support day-of interview logistics, including troubleshooting and last-minute changes
• Proactively surface scheduling blockers, SLA risks, and process improvement opportunities

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