Purchasing Agent

Job Description

REQUIREMENTS

• 3–5+ years of procurement experience in luxury residential interiors, hospitality design, architecture, or related industries
• Strong understanding of furniture, lighting, textiles, and custom fabrication processes
• Experience with purchase order systems and procurement tracking
• Exceptional attention to detail and organizational skills
• Ability to manage multiple projects simultaneously
• Excellent written and verbal communication skills
• Proficiency in Microsoft Excel, Google Workspace, and project management software

Preferred

• Experience working with luxury residential interior design firms
• Knowledge of trade vendors and showroom resources
• Familiarity with Design Manager, Studio Designer, Ivy, or similar procurement software
• Understanding of receiving warehouse operations and installation logistics

RESPONSIBILITIES

Procurement Management

• Generate and manage purchase orders for approved FF&E items
• Verify pricing, lead times, freight costs, and vendor terms
• Coordinate deposits and payments with accounting and clients
• Review vendor acknowledgments and order confirmations
• Maintain accurate procurement records and documentation

Vendor Coordination

• Communicate directly with manufacturers, artisans, showrooms, and suppliers
• Monitor production schedules and lead times
• Resolve vendor discrepancies and delivery issues
• Coordinate custom furniture and fabrication orders
• Request and review shop drawings and finish samples

Order Tracking

• Maintain detailed procurement tracking reports
• Monitor order status from placement through delivery
• Provide regular status updates to the design team
• Identify potential delays and proactively recommend solutions
• Track backorders, damages, and replacements

Receiving & Logistics

• Coordinate with receiving warehouses and white-glove delivery teams
• Review receiving reports and inventory documentation
• Verify condition of all received merchandise
• Manage claims for damaged, defective, or missing items
• Coordinate delivery scheduling and installation logistics

Installation Support

• Assist with FF&E installation planning and scheduling
• Coordinate vendor deliveries and installation teams
• Support project managers during installation phases
• Prepare installation documentation and punch lists
• Ensure all items are installed according to design intent

Budget & Reporting

• Track procurement budgets and expenditures
• Maintain procurement spreadsheets and project databases
• Assist with invoicing and payment tracking
• Prepare procurement status reports for internal and client meetings

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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