Purchase Assistant – Stationery

Job Description

REQUIREMENTS

• Bachelor’s degree or Diploma in Business Administration, Supply Chain, Logistics, Commerce, or related field.
• Minimum 2 years of experience in procurement, inventory, logistics, or administrative roles.
• Advanced knowledge of Microsoft Excel, including formulas and reporting tools.
• Experience with ERP systems (Microsoft Dynamics, or similar).
• Understanding of inventory management and warehouse operations.
• Knowledge of product certifications, compliance documentation, and barcode systems.
• Familiarity with import/export documentation and shipment procedures.

RESPONSIBILITIES

• Maintain and update procurement, inventory, and shipment records.
• Prepare and manage Excel reports, and data analysis.
• Use Excel formulas, pivot tables, VLOOKUP/XLOOKUP, and other functions for reporting and data management.
• Handle product documentation, certifications, compliance records, and supplier information.
• Manage barcode creation, tracking, and product master data.
• Coordinate with suppliers, warehouses, and logistics teams regarding shipments and deliveries.
• Monitor inventory levels and support stock planning activities.
• Process purchase orders and update ERP system records accurately.
• Coordinate with internal departments to ensure smooth supply chain operations.

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