Executive Assistant

Job Description

REQUIREMENTS

• Excellent follow-up skills — the non-negotiable requirement. Proven ability to track a growing list of open tasks daily and close every loop without reminders.
• 3-5 years of experience as an Executive Assistant, secretary, or office coordinator supporting senior management.
• Good working knowledge of MS Office, especially Excel (pivot tables, VLOOKUP, linking sheets) and Word.
• Strong written and spoken English; able to draft professional emails and letters independently.
• High integrity, discretion, and comfort handling confidential information and personal tasks for the General Manager.
• Valid UAE residence visa (own or spouse/dependent sponsorship) is an advantage.

RESPONSIBILITIES

• Delegate tasks to team members on the General Manager’s behalf, capture committed deadlines, maintain the delegation tracker, and follow up until every task is closed.
• Manage the General Manager’s inbox end-to-end: study incoming mail, draft and send responses, and progressively take over routine correspondence.
• Manage calendars, meetings, travel, and appointments; handle calls forwarded by the General Manager.
• Coordinate with clients, suppliers, and internal teams for follow-ups and pending items.
• Conduct online research, prepare summaries and printouts, and drive deeper research on shortlisted topics.
• Maintain trackers, reports, and documents in Excel and Word.
• Handle the General Manager’s personal errands and coordination tasks (bookings, appointments, household coordination, etc.).

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