Permits Operations Coordinator

Job Description

REQUIREMENTS

• Outstanding organizational and time management skills
• Exceptional attention to detail
• Ability to manage multiple priorities while meeting deadlines
• Strong written and verbal communication skills
• Self-motivated with the ability to work independently in a remote environment
• Proficiency with Microsoft Office, Adobe Acrobat, and Google Workspace
• Administrative, project coordination, permitting, or documentation experience preferred
• Experience working in construction, solar, engineering, or a project-based environment is a plus

RESPONSIBILITIES

• Manage permit packet requests through our internal tracking system
• Review requests to ensure all required documentation has been received
• Print, organize, and assemble permit packets for submission
• Verify permit packages are complete and accurate before mailing
• Coordinate outgoing shipments using USPS and other approved carriers
• Ensure completed permit packets are mailed within 48 hours of receiving a complete request
• Track packet status and maintain accurate records
• Communicate with internal teams regarding documentation needs and shipment updates
• Identify opportunities to improve efficiency within the permit packet process
• Support the Permitting team with additional administrative and operational tasks as needed

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