Part-Time Administrative & Operations Assistant

Job Description

REQUIREMENTS

• Extremely organized and dependable
• Communicates professionally by phone, email, and text
• Comfortable speaking directly with homeowners and contractors
• Able to work independently without constant supervision
• Follows through and confirms when tasks are completed
• Comfortable learning new systems and procedures
• Strong attention to spelling, dates, customer information, and numbers
• Experienced with Google Workspace and Microsoft Office
• Experience with QuickBooks, construction, home services, scheduling, or customer service is strongly preferred

RESPONSIBILITIES

• Answer and return customer calls, texts, and emails
• Schedule estimates, installations, service calls, and follow-ups
• Maintain customer and lead information in spreadsheets or CRM systems
• Prepare and send estimates, invoices, receipts, and follow-up messages
• Follow up with potential customers who have not yet scheduled
• Organize job documents, photos, receipts, and customer records
• Track unpaid invoices and send professional payment reminders
• Enter basic job and expense information into QuickBooks
• Assist with permit paperwork, registrations, and vendor documents
• Request reviews from completed customers
• Help manage Google Calendar, Gmail, Google Drive, and business spreadsheets
• Keep separate and accurate records for both businesses
• Complete other administrative and organizational tasks as needed

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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