Office Administrator

Job Description

REQUIREMENTS

• Proven experience in office administration or clerical roles with a strong background in customer service and front desk responsibilities.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace applications, and productivity software.
• Familiarity with QuickBooks or other bookkeeping software is highly desirable.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously while maintaining attention to detail.
• Strong computer literacy and technical proficiency in office equipment such as multi-line phone systems and data entry tools.
• Previous experience in construction reception is advantageous but not required; a positive attitude and eagerness to learn are essential.

RESPONSIBILITIES

• Manage phone operations, answering multi-line phone systems, and providing excellent customer service.
• Coordinate calendar management and scheduling for appointments, and events
• Handle data entry, filing, and document proofreading with precision to maintain accurate records and ensure seamless information flow.
• Utilize QuickBooks for basic bookkeeping tasks, including invoicing, expense tracking, and financial record keeping.
• Support office management tasks such as ordering parts, and overseeing general administrative functions.
• Assist with customer communication by responding promptly to inquiries via phone or email while practicing professional phone etiquette.
• Maintain organized spreadsheets and databases to track appointments, client information, and inventory efficiently.

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