Lead Lease Administrator

Job Description

REQUIREMENTS

• Experience: Extensive experience in lease administration, real estate management, or a related field. Experience in a leadership or supervisory role is highly desirable.
• Technical Knowledge: Proficiency in lease administration software and tools, as well as knowledge of real estate laws and regulations.
• Leadership Skills: Strong leadership and team management skills, with the ability to motivate and guide a team.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively with internal and external stakeholders.
• Organizational Skills: Strong organizational and time management skills to handle multiple tasks and meet deadlines.
• Attention to Detail: High level of attention to detail to ensure accuracy in lease documentation and financial reporting.
• Analytical Skills: Strong analytical and problem-solving abilities to conduct lease analysis and resolve issues.
• Financial Acumen: Understanding of financial principles related to lease administration, including budgeting, forecasting, and reconciliation.
• Compliance Awareness: Knowledge of compliance requirements and the ability to ensure adherence to relevant laws and regulations.
• Negotiation Skills: Ability to negotiate lease terms and conditions effectively to achieve favorable outcomes.

RESPONSIBILITIES

• Lease Management:
  • Provide assistance with the administration of leases, including new lease agreements, renewals, amendments, terminations, Determinations and Findings (D&F) and Justification and Approval (J&A). Draft SAM.gov notices, Request for Proposals and solicitation documents. Draft Supplemental Lease Agreements and other modifications as needed by the Government team.
  • Ensure all lease documents are accurate, complete, and comply with company policies and legal requirements.
• Team Leadership:
  • Exercise a pro-active approach toward projects and assignments; seeking clarification as needed and setting clear comprehension of assignments; establishing concrete deadlines and communicating for the purposes of managing expectations and meeting deliverables to quality standards.
  • Assign tasks, set performance goals, and monitor the team’s progress.
  • Ability to inform, mentor and guide subordinates and clients alike.
• Coordination and Communication:
  • Collaborate and coordinate with internal stakeholders for identification of lease.
  • Facilitate communication between departments, including legal, finance, and property management.
• Data Management and Reporting:
  • Maintain and update lease databases, ensuring all lease information is accurate and up to date.
  • Generate regular reports on lease status, critical dates, market research, financial obligations, and other key metrics.
• Compliance and Risk Management:
  • Ensure compliance with lease terms, company policies, and relevant laws and regulations.
  • Identify and mitigate potential risks related to lease agreements and administration.
• Financial Management:
  • On client request, help monitor and manage lease-related financial obligations, including rent payments, operating expenses, and escalations.
  • On client request, reconcile lease payments and ensure accurate financial reporting.
• Lease Analysis and Negotiation:
  • On client request, conduct lease analysis to support strategic decision-making and identify opportunities for cost savings.
  • Assist in negotiating lease terms and conditions to achieve favorable outcomes for the organization.
• Document Management:
  • Maintain organized and secure lease documentation, both physical and digital.
  • Ensure that all lease-related documents are easily accessible and properly archived.
• Problem Resolution:
  • Address and resolve lease-related issues and disputes in a timely and effective manner.
  • Work with legal counsel and other stakeholders to resolve complex lease matters.
• Continuous Improvement:
  • Identify opportunities to improve lease administration processes and implement best practices.
  • Stay informed about industry trends and changes in lease administration standards.

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