HR Onboarding Specialist 

Job Description

JOB DETAILS

REQUIREMENTS

• Prior experience with the Ashby Applicant Tracking System (ATS).
• Currently based in the United States.
• Proficiency in Ashby is required — including deep understanding of scheduling, candidate pipelines, templates, and reporting.
• Demonstrated ability to maintain organization, accuracy, and efficiency across multiple roles and time zones.
• Strong written and verbal communication skills with a customer-service mindset.
• Exceptional attention to detail and confidentiality.

RESPONSIBILITIES

• Partner with recruiters and hiring managers to schedule interviews (phone, virtual, and onsite) across multiple time zones using Ashby.
• Availability: Up to 10-hours per week, with flexibility to provide additional support as needed.
• Help manage all candidate logistics and communications directly within Ashby.
• Support the offer process within Ashby, preparing offer letters, updating candidate records, and tracking approvals.
• Maintain data integrity and compliance within the ATS.
• Generate and maintain recruiting metrics (e.g., time-to-fill, offer acceptance rates, stage conversion) through Ashby reporting dashboards.
• Identify and implement improvements to scheduling, templates, and automated notifications within Ashby.

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