Entry Level Remote Coordinator

Job Description

JOB DETAILS

REQUIREMENTS

• Prior clerical or office experience is preferred but not required; training will be provided for the right candidate eager to learn.
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel), Google Workspace (Gmail, Calendar), and basic data entry skills.
• Excellent organizational skills with the ability to multitask effectively in a remote environment.
• Experience with office management tools such as QuickBooks or similar software is a plus.
• Bilingual abilities are highly valued to assist diverse client needs.
• Demonstrated customer service skills with a friendly phone manner and professional phone etiquette.
• Familiarity with medical or dental receptionist duties, including appointment scheduling or medical office procedures, is advantageous but not mandatory.

RESPONSIBILITIES

• Manage incoming calls using multi-line phone systems with professionalism and courtesy, ensuring all inquiries are directed appropriately.
• Assist with calendar management and scheduling appointments using Google Workspace or Microsoft Office tools.
• Perform data entry tasks accurately within QuickBooks and other office management software to support billing, bookkeeping, and record keeping.
• Support front desk functions remotely by handling correspondence, filing digital documents, and proofreading communications for clarity and accuracy.
• Provide excellent customer support through phone etiquette and prompt responses to client inquiries or service requests.
• Maintain organized electronic files and records, including filing documents digitally and managing data entry tasks efficiently.
• Collaborate with team members on administrative projects, proofread reports or correspondence, and ensure timely completion of assigned duties.

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