Contract Specialist II

Job Description

REQUIREMENTS

• Bachelor’s degree or equivalent experience
• FAC-C Level I (or equivalent) desired
• Working knowledge of RFO/FAR; DIAR familiarity preferred
• Minimum 4 years of relevant federal acquisition experience
• Experience across multiple contract types (simplified, T&M, FFP, IDIQ)
• Experience with FBMS, PRISM, and FPDS-NG preferred
• Experience supporting K-12 or education-focused federal programs is a plus
• Thorough knowledge of the Federal Acquisition Regulation (FAR/RFO) and ability to independently apply regulations to assigned actions.
• Proficiency with federal acquisition systems including FBMS, PRISM, SAM.gov, and FPDS-NG.
• Strong written and verbal communication skills; ability to draft clear, compliant acquisition documents and correspondence.
• Ability to manage a high-volume workload (150+ actions annually) with accuracy and within established PALTs.
• Detail-oriented with strong organizational and time management skills; ability to maintain real-time tracker updates and meet recurring deadlines.
• Ability to work independently in a fully remote environment while maintaining responsiveness and professional engagement with government clients.
• Commitment to supporting BIE’s mission to serve American Indian and Alaska Native students and communities.

RESPONSIBILITIES

• Execute simplified acquisitions, task and delivery orders, modifications, options, deobligations, and contract closeouts in accordance with the RFO, DIAR, and applicable agency policies.
• Prepare and issue solicitations (RFQs, combined synopsis/solicitations) using the FBMS system; ensure all appropriate terms, conditions, and clauses are included.
• Prepare contract award documents for task and delivery orders in FBMS; obtain legal concurrence and distribute to appropriate parties.
• Report contract actions into FPDS-NG directly or via FBMS.
• Prepare post-award documentation including contract modifications, option exercises, invoice packages, and COR designation letters.
• Monitor contractor performance against deliverables, schedules, and milestones; assist in resolution of performance issues.
• Process contractor invoices and manage contract funding status.
• Provide contract closeout support in accordance with applicable regulations.
• Assist program offices in developing and preparing Statements of Work (SOW), Statements of Objectives (SOO), and Performance-based Work Statements (PWS).
• Conduct market research to identify potential sources, socioeconomic program participants, GSA Schedule vendors, and other contract vehicles; prepare written market research documentation and SAM postings.
• Support preparation of Independent Government Cost Estimates (IGCEs) through analysis of past purchases and current market data.
• Assist in development of acquisition plans, strategies, approaches, and milestone schedules.
• Prepare pre-award documents including Determinations and Findings (D&Fs), Justifications and Approvals (J&As), and source selection documentation.
• Maintain accurate and complete tracker entries for all assigned actions; update at minimum weekly (no later than Tuesdays by 12pm MT) and in real-time as needed.
• Respond to all phone and email inquiries within 1 business day; acknowledge formal PR assignments within 2 business days.
• Support PRISM PR assignments and queue clearance at minimum three times per week (Monday, Wednesday, Friday).
• Submit monthly Acquisition Reports by the 5th of each month covering prior month accomplishments, current action items, and upcoming goals.
• Contribute to maintenance of the contract inventory tracker and PR workload tracker.
• Coordinate, lead, or participate in outreach and training events including one-on-one school planning sessions and BIE-wide weekly training activities.
• Contribute to program management reviews and strategic planning discussions.
• Support achievement of PALT, AMR pass rate, Small Business, competition, and Buy Indian goals as established by DOI and IA leadership.
• Sign and comply with Non-Disclosure Agreement (NDA) prior to contract start; safeguard all non-public Government information throughout performance.

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