Contract Project Coordinator

Job Description

REQUIREMENTS

• Undergraduate degree in Business, Communications, or related field
• Advertising agency experience is required
• Launch experience is required
• Strong organization, time management, multi-tasking, and problem-solving skills
• Detail-oriented, thorough, and accurate
• Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook), Zoom, MS Teams
• Experience collaborating and communicating with cross-functional teams
• Ability to be effective in remote work via Zoom etc. with internal teammates, stakeholders, clients, etc.
• Great communicator and leader; and able to build rapport with people quickly and easily
• Strong time management skills
• Ability to work independently and in a team environment
• Ability to prioritize and consistently handle multiple tasks across multiple clients and teams
• Ability to handle changing priorities while meeting deadlines
• Willingness and ability to learn
• Ability to keep a cool head and positive attitude when executing tasks across accounts

RESPONSIBILITIES

• Provide day-to-day project support under senior oversight
• Maintain timelines and task updates in Workfront, ensuring accuracy and consistency
• Route deliverables for internal review through ProofHQ
• Schedule internal meetings, capture notes, and distribute clear recaps and follow-ups
• Organize and manage folder structures, maintain version control, and archive files
• Share timely reminders and updates with internal teams to keep workflows on track
• Enter project data, job codes, and support timesheet monitoring
• Flag potential project issues to senior team members (without owning resolution)
• Ensure compliance with established processes, tools, and workflows

Are you interested in this position?

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