Bookkeeper/Administrative Assistant

Job Description

REQUIREMENTS

• Proficiency in QuickBooks Online (required)
• Strong working knowledge of Microsoft Office (Excel, Outlook, Word)
• Understanding of basic accounting concepts, including accruals and reconciliations
• Comfort working with AI-assisted tools and reviewing automated outputs for accuracy
• Strong attention to detail and ability to work independently
• Prior experience with Brex or similar expense management platforms is a plus
• Experience supporting executives or handling light administrative tasks is a plus
• Comfortable working remotely and coordinating across time zones with a West Coast-based CFO

RESPONSIBILITIES

• Manage daily bookkeeping operations in QuickBooks Online
• Categorize and reconcile expenses in Brex (our credit card and expense management platform)
• Own the month-end close and reconciliation process, reviewing final work with the CFO
• Identify and record accruals accurately
• Record payroll transactions processed through a third-party payroll provider
• Validate the output of AI tools and automated workflows used across the accounting department to ensure accuracy and catch discrepancies
• Provide occasional executive support and administrative assistance to the CFO as needed
• While the schedule for this role is flexible, we expect the bulk of hours to originate during the beginning of the month to support month-end close

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