Bookkeeper

Job Description

REQUIREMENTS

• 2+ years of bookkeeping or AR/AP experience
• Proficiency in QuickBooks (Online or Desktop)
• Experience with payment processors (Braintree, PayPal) and e-commerce order platforms a plus
• Strong attention to detail and comfort managing recurring daily/weekly deadlines
• Self-directed and reliable in a remote work environment
• Clear written communication for customer-facing emails and internal Slack updates

RESPONSIBILITIES

Daily

• Monitor the AR inbox and Slack; triage and respond to requests throughout the day
• Record merchant services, Braintree, and PayPal deposits, payments, and transfers into QuickBooks
• Sync web orders into QuickBooks; review tax coding and adjust for canceled orders
• Verify service invoice inventory sites and run system sync
• Process and finalize approved service invoices; email invoices and paid invoices with tracking
• Run and review the Open Deposit report, correcting any miscoded sales tax
• Enter bank transactions not yet reflected in QuickBooks

Weekly

• Send past-due payment notices to customers
• Download and enter credit card transactions, coding to the appropriate GL accounts
• Run the P&L statement and reclassify review transactions
• Reconcile open deposits for completed orders
• Enter FedEx and UPS invoices for payment
• Follow up on flagged invoices and follow up as needed
• Review P&L and alert leadership of anomolies
• Match check stubs to unpaid invoices and file AP documentation

Monthly & Quarterly

• Email customer statements of open invoices
• Reconcile bank, Braintree, and PayPal accounts
• Review the AR Aging Detail report for open orders
• Upload monthly bank statements
• Close out the QuickBooks month, ensuring item receipts are properly dated and billed
• Update state sales tax rates quarterly (January, April, July, October)

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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