Board Secretary | Governance & Legal Coordination

Job Description

REQUIREMENTS

Experience in one or more of the following:

• Board administration or governance
• Executive or administrative support
• Corporate governance or nonprofit administration
• Project or operations coordination
• Legal administration, paralegal support, or compliance coordination (preferred)
• Records management and document control
• Microsoft Office, Google Workspace, Microsoft Teams, SharePoint, or similar collaboration platforms

RESPONSIBILITIES

Board Governance & Administration

• Coordinate Board meetings, agendas, and meeting logistics.
• Prepare and distribute Board meeting materials.
• Record and maintain accurate Board meeting minutes and official records.
• Maintain Board resolutions, governance documents, and organizational policies.
• Track Board action items and follow up on governance-related decisions.

Governance & Legal Coordination

• Maintain organized corporate records and governance documentation.
• Support compliance with nonprofit governance requirements and annual filings.
• Coordinate governance-related documentation with legal counsel and leadership, as appropriate.
• Maintain current bylaws, Board policies, committee charters, and governance records.
• Assist with Board member onboarding and governance orientation.

Organizational Coordination

• Coordinate communications between the Board of Directors and Leadership Team.
• Maintain secure and organized digital governance files.
• Help improve governance workflows and document management processes.
• Support committee coordination and special governance initiatives.

Leadership & Collaboration

• Serve as an active member of the Board of Directors.
• Partner closely with the Board Chair and Executive Director to support effective Board operations.
• Participate in governance discussions and strategic planning.
• Foster a culture of accountability, transparency, collaboration, and continuous improvement.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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