Billing Specialist

Job Description

REQUIREMENTS

• Bachelor or Associate’s degree in Accounting, Finance, Consulting or Business Administration
• 4+ years relevant experience in a professional services firm

Preferred

• Intermediate or advanced use of Microsoft Excel and other Microsoft Database Tools
• Experience in project management processes and tools
• Ability to communicate both verbally and written with diverse audiences
• Effective organization and time management skills
• Ability to manage multiple tasks
• Strong attention to detail
• Application of critical thinking and analytics

RESPONSIBILITIES

• Initiate the monthly billing process with assigned Work In Progress (WIP) owners and reviews and recommend billing amounts based on historical billings and current engagement amounts.
• Conduct detailed monthly and quarterly analytical review and reconciliation that includes but not limited to WIP reserves, contract compliance, material billing adjustments and aged WIP for assigned WIP owners
• Maintain client billing records; follow up on status of payment when necessary
• Work with key functional leaders in preparing invoicing for engagements based on engagement priorities. Provide various forms of analysis including financial and exception reporting. Participate in meetings and follow-up on non-resolved issues that require project manager skills. Initiate the monthly billing process with assigned Work In Progress (WIP) owners and reviews and recommend billing amounts based on contract and compliance requirements. Invoicing is based on contract requirements and individual must be able to interpret contract parameters in preparing invoices and reconcile to caps on expenses and allowable deductions
• Conduct detailed monthly and quarterly analytical review and reconciliation that includes but not limited to WIP reserves, contract compliance, billing adjustment and aged WIP
• Reconcile weekly/monthly time reports and expense reports to WIP reports
• Preparation of plan to actual hours and fees and profitability analysis
• Utilize internal systems to create client profiles and generate reports
• Prepare and maintain budget reports
• Perform special projects and assume certain responsibilities as assigned
• Deliver timely and quality services that meet or exceed RRC’s team and the client’s expectations
• Prepare ad hoc reports for management

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