Billing Coordinator

Coordinator

Remote

January 30, 2026

Application ends: April 30, 2026

JOB DETAILS

REQUIREMENTS

High school diploma or equivalent required
Additional coursework or certification in accounting, administration, or finance is a plus
Previous experience in billing, accounts receivable, finance support, or administrative roles
Strong attention to detail and accuracy
Ability to manage multiple payment schedules simultaneously
Clear, professional written and verbal communication skills
Comfortable working independently in a remote contractor role
Experience with service-based businesses, travel, or payment plans is a plus

RESPONSIBILITIES

Create, send, and manage invoices in alignment with trip agreements and payment schedules
Monitor deposits, payment plans, and final balances for all booked clients
Ensure payments are applied accurately and on time
Follow up on failed payments, missed installments, and outstanding balances
Review booking agreements and payment terms to ensure billing accuracy
Enforce payment deadlines in accordance with company policies
Support chargeback prevention by maintaining accurate records and documentation
Escalate delinquent accounts or payment concerns as needed
Respond promptly and professionally to client billing questions and concerns
Provide clear explanations of payment schedules, balances, and policies
Coordinate with Operations and Sales to resolve billing-related issues
Maintain organized and up-to-date billing records
Support reconciliation and internal reporting as needed
Ensure billing documentation is complete and audit-ready
Work closely with Sales and Operations to ensure seamless client handoff after booking
Communicate payment status updates that impact client readiness or trip eligibility