Administrative Assistant, Global Corporate & Investment Banking

Job Description

REQUIREMENTS

• Proven Administrative experience supporting senior stakeholders within Investment Banking
• Strong communication skills with the ability to interact confidently with clients and senior bankers
• High level of professionalism, discretion and stakeholder awareness
• Strong organisational skills with the ability to manage multiple priorities
• Proactive mindset with strong ownership and accountability
• Ability to work independently and operate effectively in a high-pressure environment
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
• Working knowledge of travel and expense systems (e.g. Concur) preferred
• Fluency in English (written and spoken) is essential, and Arabic language skills are highly desirable

RESPONSIBILITIES

Diary & Calendar Management

• Manage complex, high-volume calendars for senior stakeholders
• Prioritise and coordinate meetings across multiple time zones

Client & Meeting Coordination

• Arrange meetings with clients and senior bankers
• Coordinate conference calls (internal and external)
• Prepare meeting logistics, materials and follow-ups

Travel & Expenses

• Arrange international travel, accommodation and visa requirements
• Process travel requests via internal systems
• Manage expense submissions via Concur

Operational & Compliance Support

• Process compliance approvals and required documentation
• Submit call reports and internal tracking requirements
• Maintain accurate administrative records and reporting

Team & Event Coordination

• Coordinate team events, offsites and internal activities
• Partner with global admin teams to ensure seamless execution

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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