Administrative Assistant

Job Description

REQUIREMENTS

• Excellent organizational and time management skills.

• Strong attention to detail and accuracy.

• Exceptional written and verbal communication skills.

• Ability to prioritize multiple assignments while meeting deadlines.

• Strong customer service and interpersonal skills.

• Ability to maintain confidential and sensitive information.

• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.

• Experience using SharePoint, Adobe Acrobat, and electronic document management systems is preferred.

• Ability to work independently with minimal supervision.

• Ability to support multiple project teams in a collaborative environment.

• Strong proofreading, formatting, and document preparation skills.
• Required: Bachelor’s degree and 2 years of experience in an office setting OR High school diploma or equivalent and 6 years of experience in an office setting

RESPONSIBILITIES

• Provide administrative and clerical support to Program Managers, project teams, and Government personnel.

• Prepare, edit, format, proofread, and distribute correspondence, reports, presentations, meeting materials, and other program documentation.

• Maintain electronic and hard-copy filing systems in accordance with federal records management requirements.

• Coordinate calendars, schedule meetings, conference calls, workshops, and training events.

• Prepare meeting agendas, record meeting minutes, distribute action items, and monitor follow-up activities.

• Organize and maintain project files, contract documentation, and administrative records.

• Assist with document management, version control, and quality review of program deliverables.

• Coordinate travel arrangements, meeting logistics, conference registrations, and travel documentation as required.

• Track project deadlines, deliverables, and administrative milestones to support timely project execution.

• Maintain office supplies, equipment inventories, and administrative resources as applicable.

• Assist with data entry, database maintenance, spreadsheet development, and routine reporting.

• Support onboarding activities for project personnel by preparing administrative documentation and coordinating required materials.

• Receive, organize, and distribute incoming correspondence and project communications.

• Provide exceptional customer service when interacting with Government personnel, contractors, and external stakeholders.

• Assist with maintaining SharePoint sites, electronic document repositories, and collaboration platforms.

• Ensure documents comply with agency formatting standards, Section 508 accessibility requirements, and quality expectations.

• Maintain confidentiality of sensitive Government information and project documentation.

Are you interested in this position?

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