Accounts Payable Specialist

Job Description

REQUIREMENTS

• Proven experience in accounts payable functions within a corporate or public accounting environment.
• Strong knowledge of accounting software such as Workday, Paychex, Kronos, UltiPro, Sage, or PeopleSoft.
• Familiarity with financial concepts including double entry bookkeeping, debits & credits, and journal entries.
• Experience with payroll management systems like ADP or Ceridian is a plus.
• Understanding of GAAP standards and SOX compliance procedures.
• Excellent data entry skills with high accuracy (10 key typing proficiency).
• Ability to analyze financial data critically and perform account reconciliations efficiently.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.

RESPONSIBILITIES

• Process and verify a high volume of vendor invoices, expense reports, and purchase orders using accounting software such as Workday, SAP, or QuickBooks.
• Ensure all payments are compliant with company policies, GAAP (Generally Accepted Accounting Principles), and SOX (Sarbanes-Oxley Act) requirements.
• Reconcile accounts payable transactions regularly to maintain accurate financial records and support month-end closing activities.
• Collaborate with vendors, internal departments, and auditors to resolve discrepancies or payment issues promptly.
• Maintain detailed documentation of all transactions, including journal entries, account reconciliations, and audit trails.
• Assist with month-end reporting, accruals, and analysis related to accounts payable activities.
• Support other finance functions such as accounts receivable, general ledger accounting, and benefits administration as needed.

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