Remote Operations & Scheduling Coordinator

Coordinator

Remote

June 24, 2026

Application ends: September 22, 2026

REQUIREMENTS

You’re proactive — you don’t wait to be told. You see what needs to happen and you make it happen.
You’re highly organized and take pride in the details. Nothing slips past you.
You communicate clearly and professionally — with clients, vendors, and the team.
You can handle multiple moving pieces at once without losing your footing.
You’re reliable, trustworthy, and take ownership of your responsibilities.
You want to grow with a company, not just fill a seat. You’re in it for the long haul if it’s the right fit.
You’re curious about the trade — you don’t need to know gates, but you’ll want to learn.

RESPONSIBILITIES

Scheduling & dispatch. Manage the owner’s calendar and coordinate installation appointments, site visits, and follow-ups — keeping the crew moving efficiently every day.
Quotes & estimates. Prepare professional quotes for driveway gate fabrication, automation systems, and installation jobs based on information provided.
Invoicing & payments. Send invoices, track outstanding balances, and follow up to make sure we get paid on time.
Client communication. Be the first point of contact — answering inquiries, confirming appointments, and keeping customers informed throughout their project.
Stay ahead of the operation. Know what’s on deck, what’s coming up, and what needs to be done before being asked. Anticipate. Prepare. Execute.
Run the day-to-day. Handle emails, calls, task tracking, vendor coordination, and whatever else keeps the business moving.
Help build better systems. As we grow, help us create processes and workflows that scale.