Clinic Marketing Coordinator

Job Description

REQUIREMENTS

• Bachelor’s degree in Marketing, Communications, Business, Public Health, or a related field, or equivalent professional experience.
• 1–3 years of marketing experience; experience supporting healthcare clinics, provider offices, or similar patient-facing organizations is strongly preferred.
• Working proficiency in Canva for designing print collateral, signage, and email creative.
• Working knowledge of Squarespace and Mailchimp.
• Hands-on experience with Jotform or a similar form-builder platform.
• Excellent relationship-management skills, with the ability to run recurring check-ins and stay responsive over email with external clinic partner contacts.
• Comfort working with performance metrics (acquisition, conversion, retention) and collaborating cross-functionally with the ROOTS team.

Preferred

• Familiarly with HIPPA and compliance standards in marketing communications and data management.
• Familiarity with BrightLocal or a similar local SEO/listings tool, and with managing Google Business Profiles.
• Experience in marketing agency, healthcare, mission-driven, or nonprofit organizations.
• Prior experience with or exposure to Indigenous, Tribal, or Native American communities.

RESPONSIBILITES

Project & Workflow Coordination

• Manage and update Clinic Asana boards across clinic partner, and B2C workstreams, triaging requests, keeping tasks, deadlines, and statuses current.
• Draft meeting recaps and action-item trackers in the team’s established format for recurring meetings and cross-functional syncs.
• Provide general administrative and coordination support to partner clinic staff, clinic administrators, care community leaders, and outreach coordinators.
• Coordinate logistics for print orders, promotional merchandise and the ProShop print portal.

Clinic Campaign & Content Execution

• Plan and execute B2C and B2B awareness campaigns for Care Community clinic partners spanning print and digital channels, from concept through launch.
• Coordinate multi-channel campaign rollouts (print collateral, digital ads, email, signage) to keep messaging and timing consistent across channels for each clinic.
• Design clinic collateral and digital assets in Canva, including digital and print ads, brochures and flyers, signage, and email creative.
• Maintain brand consistency across all materials produced for each clinic partner.

Print Shop & Collateral Management

• Maintain and update collateral materials in each clinic’s print shop (e.g., VistaPrint Pro Shop), keeping designs current, accurate, and reflective of active campaigns.
• Manage clinic print shop storefronts, including catalog upkeep and troubleshooting order or setup issues.

Website & Local Presence Management

• Make routine website updates for clinic partners in Squarespace, including content edits, page updates, and new page builds as clinics require.
• Manage local SEO optimization via BrightLocal, keeping clinic business listings accurate and consistent across directories.
• Maintain and update Google Business Profiles for clinic partners, including hours, services, photos, and responses to reviews as needed.

Email Marketing & List Management

• Build and send email campaigns in Mailchimp for clinic partners, including copy population, segmentation, and scheduling.
• Maintain and clean Mailchimp audience lists, including reconfirmation workflows for inherited or legacy contact lists.

Compliance Forms

• Maintain and update clinic Jotforms, including intake and other clinic-facing forms, keeping content and form logic accurate and current.

Clinic Relationship & Meeting Coordination

• Serve as each clinic partner’s primary marketing point of contact maintaining responsive, agency-level service through email communication and scheduled meetings.
• Run recurring bi-weekly or monthly check-in meetings with clinic partners, tracking requests and following up promptly on action items.
• Facilitate Communication on Clinic Efforts for our client’s team members.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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