Vendor Relations Officer
Job Description
REQUIREMENTS
– Bachelor’s degree or diploma in Accounting/Finance (preferred).
– 3–6 years of proven experience in accounts, bookkeeping, vendor or supplier relations.
– Strong English communication skills (both written & spoken).
– Excellent proficiency in MS Excel and familiarity with accounting software (Quickbooks).
– Strong organizational skills with attention to detail and accuracy.
-Ability to work independently while meeting deadlines.
– Must be able to work night shift (UAE time zone) to align with Los Angeles operations.
Preferred Candidate
Gender: Female
Education: Bachelor’s degree or higher diploma
RESPONSIBILITIES
– Manage and update billing notes
– Record new services and additional services provided
– Track holiday schedule, changes and adjustments
– Document missed or late shifts for billing purposes
– Process and review invoices accurately and on time
– Monitor subcontractor guard schedules and coverage updates
– Track valid guard cards and licensing requirements
– Maintain records of expiration dates and renewals
– Coordinate with scheduling team on sub check-in/check-out sheets
– Review Tacktik reports for each sub site
– Prepare and send work orders for:
New sites
Special events
Extra coverage requests
Ensure subcontractors receive accurate site instructions and schedules
– Maintain updated subcontractor documentation and compliance files
– Keep records of issued uniforms to subcontractors
– Update and maintain records for new sub sites
– Provide updated site information to Account Managers
– Communicate with vendors within California and out-of-state
– Coordinate procurement requests
– Coordinate with Account Managers regarding reports and operational updates
– Assist in resolving client complaints and service issues
– Ensure subcontractor performance meets company standards and client
expectations
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